Policies and Procedures

The WICPA’s Professional Development Center, hence referred to as the Center, is available to its members and other organizations. The following policy is intended as a guideline for companies and organizations who wish to rent one or more of the centers for training sessions or meetings.

All functions must be sponsored by a person (the patron or contact) who is directly responsible to the center for making all arrangements and for the billing thereof, and should be in attendance. If this person is unable to attend, there should be an on-site contact designated on the signed event contract. These contacts will be the only people authorized to approve any changes from the specifications on the event contract, including the number and times of breaks. WICPA’s own programs and seminars have priority in selection of the center. The fee is based on a per room charge and if available the room size may be increased as required due to capacity of your program.

The rooms are available from 7:30 a.m. – 5 p.m., Monday through Friday. If weekend or evening meetings are required, additional arrangements must be made in advance with the Professional Development Center Coordinator. There will be a $25 charge for events that go past the contracted time due to constraints on WICPA staff. Due to its primary business activities, the WICPA cannot provide staff to “wait” on meetings/training seminars as in a hotel setting.

Arrangements to have meals catered must be made by the WICPA. Catering requests must be made at least 10 business days before the event. A guaranteed count must be given three business days before the event. Any special arrangements or requests must be completed in advance and must be listed on the signed contract. No food or beverages may be brought into the WICPA without prior written permission. No food or beverages are allowed to be taken out of the building under any circumstances. A signed copy of the WICPA Professional Development contract must be on record.

Fifty percent (50%) of the room rental fee will be charged to Lessee's account if Lessee cancels thirty (30) days or less prior to the event; and one-hundred percent (100%) will be charged is Lessee cancels less than one week prior to the event. WICPA will invoice after the event, food will be billed based on the guaranteed count. Coffee and soda will be based on consumption. Lessee agrees to pay the total amount due within thirty (30) days of billing date.

• Final invoice and payment shall include fees for services and/or equipment requested by Lessee.
• Final invoice and payment shall include the cost of repair or replacement of any Center's premises or property damaged by Lessee or invitees.
• Final invoice and payment, if required, may include excessive clean-up fee of $25. Waste must be disposed of in the properly marked receptacles provided. If they are full, a WICPA staff member must be notified before a functions' conclusion to change the receptacle.